In today’s modern era, people are stuck with routine jobs that they often miss out on spending a relaxing time and catching up with their family and friends. Getting everyone to meet at a specific time can be a bit hectic. And this is where the family reunion comes into action. This small informal gathering can be a great way to keep one’s energy levels high and mood pumped up. For those who decided to plan a family reunion, the next question is how to plan this event and make it enjoyable for themselves and their guests. So, to help one with the planning process, here are a few tips for arranging a family reunion event and make it successful.
1) Set a Budget
For family reunion planning, it is essential to determine the budget. For those working with a reunion planning committee, the person managing the finances could offer one the record of the previous year’s reunion budget. After getting an idea about the money spent, one can work on whether more funds are required and how to arrange the needed funds. Besides, those who wish to plan a reunion on a budget can search for seasonal discounts while making reservations for the location, caterer, and more.
2) Select a Suitable Location
Location forms a key element of family reunion planning. For those unsure how to pick a suitable location for the reunion, here are some ways to make the decision process easier.
- Remember the budget while looking for the location
- Distance of the venue from the majority of the guests
- Pick a place that offers the maximum value for money, like a campground that offers loading and fun amenities at one place.
Also, consider some event venue decoration ideas to make sure the space is pleasing to the eye, and also deliver a memorable moment to the guest that they will always cherish.
3) Build an Event Team
To make the family reunion a success, one can build event teams to seek help in the planning process. The teams can include reservations, travel and lodging, food coordination, budget, entertainment, and more. In short, one can delegate the responsibility to other members to quickly manage the event arrangements without any hassle.
4) Make the Guest List
One of the main things for a family reunion event is deciding whom to include in the guest list. However, it is often suggested that “more is better” as it’s fun to be surrounded by loved ones. So, one must stand back and list out the people they wish to attend the event. And a pro tip for preparing the guest list is to consider the number of people they can fit in the venue.
5) Consider a Gift Giving Plan
There are several occasions at the reunion where gifts might be suitable. One can use a gift as a prize for the games, or one can buy gifts for the family relatives they meet once in a while to make the reunion a bit special for them. Some gift options can include hand bouquets, photo frames, albums, or gift favors.
6) Set up Entertainment Programs
Lastly, to make the reunion successful, one can offer their guests various activities that suit every age group. While making the entertainment arrangements, one must ensure that the venue has all the amenities to make the plan successful. Some entertainment plan ideas can include trivia, sports, professional entertainers, etc. You may now understand these helpful tips for arranging a family reunion event or a get together function of your loved ones. Make use of these thoughtful ideas next time to do it in a well organized manner and also to make your special guests cheerful.